OAK HILL ELEMENTARY SCHOOL GYM
CALL TO ORDER
The meeting was called to order by Board President, Nancy
Hass, at approximately
APPROVAL OF
MINUTES
A motion was made to approve Annual Meeting minutes from
2004. A second was made, all were in favor and minutes were approved.
REPORTS FROM THE
BOARD
Mailboxes/Deffenbaugh Trash Collections-Roger
Moffett
Roger discussed the installation of the mailboxes along with
the various problems, etc. Feedback has
been very positive, but there continues to be some problems with the
latches. Parts for repairs have been
free of charge and Roger feels the problem is somewhat behind us. The mailbox company has also provided us with
100 free mailboxes, and they have been working with us all along. Roger also reiterated that people should call
the maintenance phone number which is listed in our monthly newsletter if they
should experience any problems. The
broken/vandalized flags on some of the mailboxes should be repaired soon. The new flags are on order and the new
maintenance person has repairs scheduled.
As far as trash pick-up goes, there was a general consensus
that Deffenbaugh’s level of service is up and
down. This is mainly attributed to a
great deal of turnover in the company. Roger
did have a few other companies bid and they were more expensive for the same
service. Deffenbaugh
is not doing a bad job and they want and are trying to do a better job. Roger urges everyone to call Deffenbaugh directly if having problems—the more calls the
better. Homeowners were advised that it is OK to leave the garbage cans either
near the garage or curbside.
Social Committee-Stephanie Lawson
Stephanie discussed the various parties that have occurred
and that are coming up. She stated that
fortunately, she has a lot of people working with her, but is still taking
volunteers if anyone wishes to help.
Some of the events she will be working on: the Halloween Parade/Party
(Haunted House), Christmas, Easter Egg Hunt, Friday Nights at the pool/the pool
opening party, etc. Stephanie also
mentioned purchasing some new signs to publicize upcoming events.
Pool-Sylvia Warner
Sylvia feels that the new Management Company is working out
well-they saved us quite a bit of money this year. There have been a lot of improvements made to
the pool such as, resurfacing both the baby pool and the large pool, new epoxy coated flooring in the pool house,
new partitions in the bathroom, a new water heater, new shelving and lighting,
pool furniture repaired by Renee Senter and new
lighting was installed in the parking lot as well. Sylvia stated that there are still many
things that need attention such as bridge supports that are deteriorating, the stone
wall around creek is beginning to erode, possible windscreens around the
fencing and a lot of general maintenance.
Everyone seems to agree that Sylvia has done a fantastic job with the
pool this year. However there was a lot
of discussion on how the lifeguards could have been better, as well as the fact
that we didn’t seem to have two lifeguards on duty at one time even though we
were paying for same. Some Residents
brought up that the lifeguards did not seem to enforce the rules and did
nothing to supervise the teenagers.
Sylvia stated that she agrees with the majority of the concerns and
these are being addressed with the Management Company. Clint (the owner) is even considering hiring
retired people, since a lot of the younger teenagers seem to be having a rough time
taking a more mature disciplinary role.
The question of why we even have lifeguards was brought up which lead to
more discussion on safety, etc. It
appeared that most people agreed that lifeguards are a necessity at the
pool. Another issue brought up was the
possibility of a $17k-$20k slide being installed at the pool. This lead to a great deal of discussion; most
people were not exactly opposed to water attractions, but the Board explained
their position is that this type of expense is not in our budget at the
moment. The issue of the pool possibly
opening at
Tennis Courts/Entrance Monuments-Jack Zimmerman
Jack did a power point presentation highlighting an overview
of improvements that have been made to the tennis courts over the past
year. Cracks to the courts have been
repaired, new benches were installed on the courts as well as the playground,
lighting was repaired and a motion detector was put in, new windscreens and
nets were installed. The courts are used
on a regular basis and the improvements have put them in decent shape. Jack stated that there was consideration
given to resurfacing the courts, however none of the homeowners whom back up to
the courts would permit access. Brad
Pearson, another homeowner, stated that he was quite sure that there was some
miscommunication as there are residents by the name of Margaret and Steve Meier
whom he is sure will allow access to the courts. Brad will get additional information and will
contact Jack. Jack anticipates that it
will cost roughly $60k for the resurfacing project which will probably need to
be done within the next 3-5 years.
Regarding the ten monuments at our various entrances, Jack advised that
they are in pretty rough shape and he estimates reconstruction costing
approximately $80k—if we decide to go with bigger and better monuments, it will
probably cost closer to $120,000. Much
discussion ensued relative to there being no exact estimates, etc. Jack stated that he had neither the time nor
the inclination to go out and get bids when he didn’t even know if we were
going to have the money or approval to move forward with this project. He will most definitely get estimates when
the time comes—he is in the construction business and feels confident that he
will be able to handle the whole project in a proper and economical manner.
Landscaping-Susan Aistrup
Susan did a power point presentation relative to major
improvements made over the past year to the neighborhood’s landscaping. There are several components to landscaping
including irrigation, lighting, flowers, Christmas decorations, etc. The most major improvement was hiring Rosehill—they come highly recommended and do landscaping
for other upscale neighborhoods. They
have done a fantastic job thus far and just recently completed a major project
to the island at Nieman and
Trees-Jim Lewis
Jim discussed trees along the streets; the Association will
replace these trees if warranted using Northern Red Oaks, Red Maples, or Sugar Maples, but
not Bradford Pears.
Website/Directory-Lisa Harpold
Lisa stated that she will no longer hold a Board position,
but will continue doing our Website as well as our Neighborhood Directory.
Financial-Ken Menendez
Ken provided copies of a financial packet for all in
attendance to review. We briefly went
over the figures, etc. as it was pretty self-explanatory. Ken advised that we have been able to collect
additional interest by collecting the Association Dues earlier than they were
collected previously. We then moved onto
the proposed dues increase of $55/year to each Homeowner. There was much discussion and the Board made
it clear to those in attendance that this additional money would be used for
capital projects, the first being the deteriorating monuments. Bill Barnow made a
motion to approve the $55/year increase which was seconded by Roger Denesia and all were in favor. Another resident by the name of Jill Bail again
discussed at length at this point the need of a slide at the pool which will
cost approximately $17k-$20k. The Board
again stated their position which is that there are too many other problems in
the neighborhood that need attention and there simply is no money in the budget
to put in a slide at the pool. Ken
advised Jill how she can go about getting a special meeting together to debate
and vote on a special assessment. She would need to obtain at least 57
signatures, 10% of NF Homeowners whom are current on their Association
dues. Jill could then do a special
mailing to each home at the Board’s expense.
Jill would also have to define in her mailing as to why we are
requesting the special meeting (full definition of the project) as well the
cost and how it will paid, etc. It was
discussed that if such a meeting were to take place, the special assessment
wouldn’t necessarily be just for the slide but for other more urgent projects
in the neighborhood. The special meeting
can only be set after all signatures are in and certified by the Board. The
date of the meeting can then be set no sooner than 30 days from the mailing of
the NFHA letters.
QUESTIONS FROM THE
FLOOR
A resident brought up the issue of sidewalk repair—
NOMINATIONS AND
ELECTION OF NEW BOARD POSITIONS
A motion was made to approve new Board Positions, Darrell
Werner, Fencing, Jon Newcomb, Assistant for the Pool,
and Jack Zimmerman, Tennis Courts/Entrance Monuments. The motion was seconded and all were in
favor.
The meeting was adjourned at approximately at
Respectfully Submitted,
Lisa A. Moynihan